Facilities

Note:

TERMS AND GUIDELINES FOR USE
Use of the facilities in no way constitutes an endorsement by Pender County of any group’s activities
or beliefs. The county shall not discriminate in providing meeting room space on the basis of race,
religion, age, gender, political affiliation, national origin, or disability.
1. The use of the county’s meeting rooms will be limited to meetings for which no admission charge,
fee, dues, or donations may be charged or solicited by the user, nor may any item or service be
sold or advertised.
2. Reservations shall be on a first-come first served basis. Reservations should be made by a person
21 years or older.
3. Standing reservations (i.e. “second Tuesday of each month) are generally prohibited. Only
approved government affiliates may be allowed standing reservations under certain conditions.
4. All rooms are to be accessed through the main entranceway to the building (frontage facing US
Highway 17). The Annex and all rooms are ADA accessible.
5. Requests for use of any available room in the Hampstead Annex shall be submitted on this
application form to Parks and Recreation at parksandrec@pendercountync.gov or call for
information 910-259-1330. Application forms are also available at the Hampstead Annex and on
the Pender County Parks and Recreation web site. All applications are subject to review and
approval by the County Manager.
6. The person/organization booking the meeting room shall be responsible for arranging the room
or facilities ahead of time to suit their needs and for returning the room or facilities to orderly
condition. County staff does not set up chairs or tables. Organizations may be placed on
probation or prohibited from future use of the facilities if the responsible representative fails to
carry out the duties outlined herein satisfactorily.
7. There are no on-site kitchen facilities for public use and food may not be prepared on the
premises. Beverages (cups with lids or bottles are encouraged) may be brought into the building
hallway only.
No food or beverages are allowed in the Auditorium at any time. No smoking,
firearms/weapons, gambling, or alcoholic beverages are allowed inside any County buildings.
8. When a meeting is scheduled after County hours, appropriate arrangements must be made to
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properly secure and vacate the building as scheduled. Each user is responsible for leaving the
room(s) in a clean and orderly manner.
9. In any advertisements for meetings, the County’s name may be used only in conjunction with
the specific location of the meeting.
10. No room may be considered reserved until the corresponding invoice for the space has been
paid in advance and written confirmation has been sent by the County.
11. Pender County reserves the right to deny the use of the facility to any person or organization at
any time and the Pender County Manager or designee is the final authority on the
interpretation of the Policy for Public Use of Pender County facilities.
12. Pender County may amend or alter these Policies at any time by action of its Board of
Commissioners or their designee.
ADDITIONAL TERMS FOR AUDITORIUM USE
1) Food and/or drinks are prohibited in the Auditorium and backstage dressing areas.
2) Nothing may be pinned, stapled, sewn, taped or attached in any manner to the stage curtains.
3) Only soft dance shoes and non-mark soled shoes are allowed on the stage floor. There are to be
no spiked/stiletto heeled, tap, or clogging shoes on the stage.
4) The Auditorium has 240 fixed seats available. No chairs, tables or other fixtures may be placed
in the aisles at any time. “Standing Room” and sitting is also prohibited in the aisles. At no time
may the total room occupancy, including those sitting or standing on the stage or dressing room